January 2023

January 2023 Community Trends

®

B O A R D B A S I C S

Feodora Chiosea/iStock/Getty Images Plus

In This Issue

• Roadmap to Holding an Open Board Meeting • 10 Tools for Better Communities • Association Communications in a Social MediaWorld • Protect Your Association ....and more

The Community Associations Institute New Jersey chapter would like to thank its 2023 Ultimate Partners below. For more information on our sponsorships, please contact CAI-NJ at 609-588-0030 or info@cainj.org.

THANK YOU FOR YOUR SUPPORT !

THE CAI-NJ COMMUNITY TRENDS ® MAGAZINE CONTENTS

20 Roadmap to Holding an Open Board Meeting By Gregory Vinogradsky, Esq. Callahan & Fusco, LLC 26 10 Tools for Better Communities By Carol Shenk, EBP Vantaca, LLC 32 Association Communications in a Social Media World By Michael Pesce, PCAM Associa Community Management Corp. of New Jersey, AAMC 42 Protect Your Association By Andrew Podolski, Esq. Stark & Stark Attorneys at Law 46 Management Trends — Community Board Basics: The Art and Science of Having a Strong and Effective Board

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By Chuck Graziano, CPM, PCAM Wilkin Management Group, Inc.

EXTRAS President’s Corner Looking Ahead

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CAI-NJ Upcoming Events

Legislative Update

2023 Annual Awards Celebration Registration Pints with PAC Happy Hour Recap & Photos

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Chapter Trends

Webinar Wednesdays 14 Jules C. Frankel Manager Education Assistance Program 16 2022 Annual Meeting & Chapter Retreat Recap & Photos 24 2023 Conquer + Connect Education Proposal Form 27 F.A.S.T. 2022 Adopt-A-Family Recap & Photos 30 2022 Winter Break Party Recap & Photos 36 Coffee & Cram CMCA Exam Study Group Registration 41 CAI-NJ Education Proposals 45 2023 Online Service Directory Form 49 CAI-NJ Career Headquarters 53 Manager Leadership Workshop Recap & Photos 54 New Members 56 CAI Membership Application 57 Business Partner Essentials Program Registration 61 Community Trends ® and Print Directory Advertising 63 Community Trends ® Author Guidelines 64 2023 Ultimate Partner Listings 68

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CAI-NJ BOARD OF DIRECTORS EXECUTIVE COMMITTEE

VICE PRESIDENT STEVEN MLENAK, ESQ. GREENBAUM, ROWE, SMITH & DAVIS, LLP

PRESIDENT ELECT CHRISTOPHER NICOSIA, CMCA, AMS, PCAM PRIME MANAGEMENT, INC., AAMC

PRESIDENT TONY NARDONE, MBA, PCAM CORNER PROPERTY MANAGEMENT, LLC, AAMC

TREASURER RYAN FLEMING, EBP JGS INSURANCE, A BALDWIN RISK PARTNER

SECRETARY KRISTINA MUNSON, CMCA, AMS, PCAM RCP MANAGEMENT COMPANY, AAMC, AMO

BOARD MEMBERS Mary Barrett, Esq. Stark & Stark Attorneys at Law Business Partner

Carol Nickerson, CMCA FirstService Residential, AAMC Community Association Manager Robert Travis, CIRMS Long Beach Commons Condominium Association Homeowner Leader Charles Lavine Traditions at Federal Point Condominium Association Homeowner Leader

Joseph Chorba, CPA WilkinGutenplan Business Partner GENERAL COUNSEL Jason Orlando, Esq. Orlando Murphy LLP Benjamin Basch, EBP Basch Consulting Business Partner

GENERAL COUNSEL EMERITUS Wendell A. Smith, Esq., CCAL Greenbaum, Rowe, Smith & Davis, LLP

IMMEDIATE PAST PRESIDENT Jeffrey Logan Guardian Service Industries, Inc.

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PRESIDENT’S CORNER Tony Nardone, MBA, PCAM 2023 CAI-NJ PRESIDENT CORNER PROPERTY MANAGEMENT, LLC, AAMC

CAI-NJ TEAM

“Time is more valuable than money. You can get more money, but you cannot get more time.” — John Rohn H appy New Year! I hope everyone had a happy and safe holiday season. The turn of the New Year reminds us that another year is in our rear-view mirror and hints to us on how precious time is. Like many of you it’s also a time for our New Year’s resolutions with fresh ideas for our professional and personal lives with promises to ourselves that this year we’re sticking to them. Have you made your New Year’s resolution yet and are you sticking with it, or has it already fallen by the wayside? My personal resolution came right from the CAI-NJ Annual Retreat. Do you remember my challenge? I advise you to find at least two people this year you’ve never spoken with or haven’t met yet, but you see them at just about every CAI event. Maybe it’s a competitor, or someone whose circle you have never run in. Reach out and get to learn about and know that individual to create new friendships which may lead to new opportunities. We can never make more time in life. So, embrace the challenge, step out of your comfort zone and expand your network of friends. I’m honored and excited to serve as the Chapter’s President for 2023. We had a fantastic turn out for the Annual Retreat & Winter Break Party last month. I had the opportunity to speak with many of the committees and it’s looking like a packed slate of great events this year that we’re all excited about. There will be many educational and networking events for our entire membership, so I encour age everyone to come out and learn something new, while having a good time with our chapter members. If you know someone in one of your communities or a coworker who’s not a member and is curious to learn about CAI, please invite them along to give it a try. In this month’s magazine we’re focusing on ‘Board Basics’, so whether you’re a seasoned veteran or someone just starting out, we’re offering a few articles about the basics of meetings, communications with owners and the community, forming and utilizing committees and choosing your professionals. I look forward to seeing everyone next month at the 2023 CAI-NJ Awards Celebration on Thursday, February 23rd at iPlay in Freehold, New Jersey! n

ANGELA KAVANAUGH CHAPTER EXECUTIVE DIRECTOR ANGELA@CAINJ.ORG JACLYN OSKIERKO DIRECTOR, CONFERENCE & EVENTS JACLYN@CAINJ.ORG BROOKE STOPPIELLO-NEVINS COMMUNICATIONS MANAGER BROOKE@CAINJ.ORG ROBIN SURGENT DIRECTOR, MEMBERSHIP & DEVELOPMENT

ROBIN@CAINJ.ORG JENNIFER FARRELL PROGRAM MANAGER JENNIFER@CAINJ.ORG GAIL BONUS ADMINISTRATIVE ASSISTANT GAIL@CAINJ.ORG

Contact CAI-NJ

ADDRESS CAI-NJ

500 HARDING ROAD FREEHOLD, NJ 07728 PHONE 609-588-0030 FAX 609-588-0040 WEB WWW.CAINJ.ORG EMAIL INFO@CAINJ.ORG

CAI-NJ on Social Media

www.facebook.com/ CAINJCHAPTER Community Associations Institute - New Jersey Chapter

Dilok Klaisataporn/iStock/Getty Images Plus

@cainewjersey

CAI-NJ

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LOOKING AHEAD ANGELA KAVANAUGH | CAI-NJ CHAPTER EXECUTIVE DIRECTOR

• ​Downloadable forms and templates for community association managers can be found on the managers page of CAI National’s website, www.caionline.org, on the following and many other topics; Bidding and Contracting​; Board Meetings & Decision Making; Financial Management; Human Resources; Insurance & Risk Management and Rule Development & Enforcement Homeowner Leaders • Board Leadership Development program will be hosted in person by the chapter on March 1-2, 2023. Learn how to become a more effective board member by attending this two-day seminar taught by a professional community association manager, attorney, and certified public accountant, all three specializing in common interest communities. This session is sold out, however, keep an eye out for when we offer this valuable pro gram again on the Education page of www.cainj.org • CAI Exchange for Homeowner Leaders to connect, communicate and learn from each other using the CAI Exchange discussion board. It’s a great resource for homeowners to use to explore and share industry knowl edge regarding your communities. Business Partners • Business Partner Essentials is an online course designed to help service providers better understand CAI, commu nity associations and the industry at large. Individuals who pass the course and exam will earn the CAI Educated Business Partner distinction, gaining special recognition and allowing them to stand out as leaders in the industry. This course will be presented in per son by the chapter on March 23, 2023. Please visit, https://www.cai-nj.org/event-5026245 for further infor mation and to register • Speaking Opportunities. Share your industry knowl edge with fellow members through a chapter speaking

“Write it on your heart that every day is the best day in the year.” — Ralph Waldo Emerson

H appy New Year everyone! Where did the last year go? It’s said that time flies when you are hav ing fun and we really did have a lot of fun. It was a fantastic 2022 filled with so many enjoyable moments and I am looking forward to what 2023 has in store for us. Let’s all try to make every single day the best it can be, finding goodness and making every day count. We all have this opportunity to improve ourselves and to make a difference for others as each day is a new beginning, a chance to get it right. Resources Available Make the choice to move forward with your career and get the most out of your CAI-NJ membership by utilizing the resources available to you. There are so many resources, • Manager Designation Education Matrix and Professional Manager Briefcase are both excellent tools to navigate your path to obtaining your professional designations. Further information can be found on the Resource page of our website, www.cainj.org • Education catalog details the online educational offer ings taught by professional instructors. It can be found at https://tinyurl.com/CAIEducationCatalog • Jules Frankel Scholarship. The chapter will provide $250 reimbursement per course to selected managers in good standing for any of the 100, 200, or 300 courses offered by CAI. For further information and to apply for a scholarship, visit, https://cainj.org/map/ but here are a few of my favorites: Community Association Managers

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engagement. We are currently accepting proposals for all seminars, lecture series, roundtables and the Conquer + Connect educational programs. To submit a proposal, visit, https://cainj.org/education-proposals/ In closing, resolutions come and go but if you make a life change then there is never a need for a resolution. It’s up to you to make every day the best, and not waste a minute of it. Let’s reflect on last year and make this one even better. Please refer to our website, www.cainj.org, as well as the 2023 events calendar below, for important dates. The list of events and programs will continue to grow throughout the year so check back regularly for updates. Life is short, make every day count, so that it will be the best it can be. I would love to hear from you. Please reach out if I can assist you or if you just want to share your journey with me. Email angela@cainj.org or (609) 588-0030. I wish everyone a happy, healthy, and prosperous year ♥ . ◼

Associations: Are You in Compliance with New Jersey Law? CAI-NJ is proud to offer members Alternative Dispute Resolution (ADR) Mediation Services This program is an alternative to litigation, as mandated by state law. This service includes negotiation and mediation with a neutral party, and is offered to community associations. Use our trained mediators to quickly and economically resolve your dispute. Examples of disputes covered are: • Parking • Pets • Noise • Rules Violations • Maintenance Problems CAI Member’s Only: $400.00 For information on CAI-NJ’s ADR Program, please contact us at: Phone: (609) 588-0030 • Email: adr@cainj.org

2023 Events & Education Calendar

JANUARY

MARCH

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Wednesday Webinar Virtual

Board Leadership Development Workshop CAI-NJ Office, Freehold

Mediator Training Law Offices of Hill Wallack LLP, Princeton

Business Partner Essentials Course Location TBD

CA-PAC Top Golf Top Golf, Edison

FEBRUARY

APRIL

7 15 23

CMCA Exam Study Group - Coffee & Cram CAI-NJ Office, Freehold

Imperia, Somerset 19 JUNE

Conquer + Connect

Wednesday Webinar Virtual

Annual Awards Celebration The Event Center @iPA, Freehold

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Dennis R. Casale Memorial Golf Outing Forsgate Country Club, Monroe Twp.

Register for these and other events at www.cainj.org All events are subject to change .

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LEGISLATIVE UPDATE

MATTHEW Z. EARLE, ESQ. KATES, NUSSMAN, ELLIS, FARHI & EARLE, LLP LEGISLATIVE ACTION COMMITTEE CHAIR

I hope that everyone had a wonderful holiday and a happy New Year! We would like to thank our outgo ing New Jersey Legislative Action Committee (NJ-LAC) members George Greatrex, Esq. from Hill Wallack LLP and Joe Chorba, CPA from WilkinGuttenplan. As you all know, George was the prior chair of the LAC and made invaluable contributions which were recognized both by our New Jersey Chapter (2021 Committee of the year) and CAI National (2020 LAC of the year). Joe has been our treasurer for many years and has kept us on an even financial keel. We also would like to welcome our incoming members, Mohammad Salyani, CPA from WilkinGuttenplan and Terry Kessler, Esq. (appointment from the Keystone Chapter) from Hill Wallack LLP. By way of updates, LAC Vice Chair Ed San George, PCAM and I attended an event for Senator Robert Menendez in mid-December. We were fortunate enough to have several minutes to speak with him and we discussed the need to revise the Fannie Mae and Freddie Mac under writing guidelines that were implemented in the wake of the Surfside tragedy. We are working together with our nation al legislative team to continue the dialogue with Senator Menendez, Fannie, and Freddie, and hope to see revised underwriting guidelines sometime in the future. In addition, Ed’s structural integrity task force continues to put in enormous efforts to see the structural integrity bill (S2760/A4384) over the finish line. There have been a

number of formal and informal meetings with legislative aids and representatives of other stakeholders, including the builders lobby and the rental lobby. There is some sig nificant opposition that will need to be addressed before the legislation is passed. Speaking of “back to the basics,” we encourage board members to attend our legislative updates, such as the one

“CAI has all types of training materials available to board members, and we encourage them to take advantage of it.”

we held in December, where we give overviews of all of the significant pending legislation. Finally, what can be more basic than board member training? Recall that Assemblywoman Annette Quijano introduced a board member training bill in the last legis lative session and re-introduced it for this session as well. The bill has not been a priority for the legislature and has languished for the last several years. However, you do not need a law to get your board members trained up. CAI has all types of training materials available to board members, and we encourage them to take advantage of it. ◼

Stay up-to-date on legislative issues at www.cainj.org.

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2023 CAI-NJ COMMITTEES

AWARDS COMMITTEE Annie Gonzales — Chair Lila Khiry Cirillo — Vice Chair Jeanine Clark, Esq. Drew Cowley Lindsay Cupples, EBP

EDITORIAL COMMITTEE Nicole Martone, CMCA, AMS, PCAM — Chair

GOLF OUTING COMMITTEE Fred Hodge, Jr., EBP — Chair Keith Giliberti, PE, RS, EBP — Vice Chair Harold Berlowe, CMCA Chris Belkot Lorenzo Cullari, AICP Sal Iozzia Hank Johns, EBP Lisa Komitor Cathy Mango, EBP Karl Meth, Esq. Paul Migliore Jasmin Shelton Jodi Smallwood Michael Sturchio Ryan Weiner Charles Witczak, III, PE, PP, PLS Tom Witkowski Paul Wojciechowski Board Liaisons Steven Mlenak, Esq. Tony Nardone, MBA, PCAM Staff Liaison: Jaclyn Oskierko HOMEOWNER LEADER COMMITTEE Richard Lans — Chair Lois Gerber — Vice Chair Bruce Blum Roslyn Brodsky Barbara Finn, CMCA Mike Polulak, Esq. Ross Rutman, EBP David Shahrabani, EBP

MANAGECROMMITTEE Mary Barone, CMCA, AMS — Chair Chuck Graziano, PCAM — Vice Chair Erin Cautero, CMCA, AMS Tom Curry, CMCA, AMS, PCAM Michael Flippin, CMCA, AMS, PCAM Anthony Gjergji, Jr. Richard Mattalian, CMCA, AMS, PCAM Vincent Rapolla, AMS Mariaellen Varelis Elaine Warga-Murray, CMCA, AMS, PCAM Michelle Williams, CMCA, AMS Board Liaisons Kristina Munson, CMCA, AMS, PCAM Carol Nickerson, CMCA

Drew Podolski, Esq. — Vice Chair Robert Arnone, MSRE, CMCA, AMS Don Cabrera, CMCA Neeraj Chander

Kim Dempsey Jeffrey Logan Christine Maldonado

David Dockery, Esq. Jonathan Katz, Esq. Michael Mezzo, CPA, MBA

Michael Millar Vanessa Pena

Steven Morris. RS Casey Sky Noon Robert Roop Carol Shenk, EBP Larry Thomas, PCAM Board Liaisons Mary Barrett, Esq. Carol Nickerson, CMCA Staff Liaison: Brooke Stoppiello-Nevins EVENTS COMMITTEE Debbie Pasquariello, CIC, CIRMS, EBP — Chair Diane Cody, CMCA, PCAM — Vice Chair Ray Barnes, CMCA, AMS, PCAM Tim Bruchez

Kari Prout, CMCA Nicole Skaro, EBP Eileen Szelewicki, CMCA Mary Visco Sandi Wiktor Board Liaisons Tony Nardone, MBA, PCAM Chris Nicosia, CMCA, AMS, PCAM Staff Liaison: Jaclyn Oskierko BUSINESS PARTNER Gregory Vinogradsky, Esq., EBP — Chair Mike Luzzi, CPIA, EBP — Vice Chair Theresa Beckett, EBP Jack Benson Jordan Burkhalter, CPA

Staff Liaisons: Jaclyn Oskierko Robin Surgent MEMBERSHCIPOMMITTEE Tara Baldwin, CPA — Chair Megan Elgard, EBP — Vice Chair Michael Barch Lysa Bergenfeld, Esq. Nichole Gist Antoinette Hutchinson George Jablonski

Dean Catanzarite Justine DelVecchio

Kim Manicone Mark Mojares Kathleen Radler Brent Rivenburgh, EBP Steve Roderick, EBP Michael Ryan Ken Shah Rick Sobczak Board Liaisons

James Dunigan Frank Fasolo, IV Freedom Hildreth Pam Illiano Stacey Koehl, CMCA, AMS Laura McIntyre, EBP Daniel Reilly

Ron Fermano Carrie Fusella Dave Kiessling Richard Lang, EBP Toni Licciardi Chris Merkler Donna Meyer, EBP Ben Mitrou Sal Sciallo Perry Stavridis Jessica Vail, EBP David VelascoM EBP Michael Vennitti, EBP Board Liaisons Benjamin Basch, EBP Ryan Fleming, EBP

Monica Reyes Rachel Rutman Randy Vogel Melissa Volet, Esq. Jill Zulin Board Liaisons Joe Chorba, CPA Charles Lavine Staff Liaison: Jaclyn Oskierko

Charles Fredericks Kenneth Freeman Salvatore Gurriero

Joe Chorba, CPA Charles Lavine

Keira Hauck Carl Kentzel Cheryl Palent

Staff Liaison: Robin Surgent WOMEN’LSEADERSHCPOMMITTEE Lirelle Klein — Chair Jamie Cullen, CMCA — Vice Chair Amani Abdellah, Esq. Caryn Brahn Jennifer Carr Linda Courain, CMCA, AMS Ellen Goodman, Esq. Martinia Heath, CMCA, AMS Svetlana Malinsky, CMCA Kristin Marzarella Gail McDermid, CMCA, AMS, PCAM Jennifer Nevins, CMCA, EBP Jen O’Brien Lisa Rayca, CMCA, AMS Cheryl Rhine, CIC, CIRMS, EBP Nikki Schillaci, EBP Lisa Vitiello, CPA Board Liaisons Mary Barrett, Esq. Kristina Munson, CMCA, AMS, PCAM

Board Liaisons Charles Lavine Bob Travis, CIRMS

Staff Liaisons: Jaclyn Oskierko Robin Surgent LEGISLATIVE ACTION COMMITTEE (LAC)/PAC Matthew Z. Earle, Esq. — Chair Edward San George, PCAM — Vice Chair Jackie Thermidor, CMCA, AMS, PCAM — Secretary Mohammed Salyani, CPA — Treasurer Elizabeth Comando, CMCA, PCAM — PAC President Andrew Podolski, Esq. — PAC Vice President James Rademacher, EBP — PAC Committee Jennifer Alexander, Esq. Roslyn Brodsky Barbara Drummond, CMCA, PCAM

Staff Liaisons: Jaclyn Oskierko Robin Surgent

F.A.S.T. COMMITTEE Steven Kuhnert — Chair Jessica Long — Vice Chair JP Ascolese Adara Azeez Jonathan Cairone Alexis Dairman Eric Eggert, CIC, CIRMS Shelby Evans, CMCA Kristi Evans Rebecca Gavin Mary Ellen Liberatore Will Meola Marian Miawad, Esq. Nicole Miller, Esq.

CONFERENCE & EXPO Saher Gouda, EBP — Chair Shelia Adams, CMCA — Vice Chair Joe Bonafede Jay Burak David Byrne, Esq. Nicole Camarota, CMCA, AMS George Caso Martinez Angela Celeste Ellen Comiski, CMCA Marty Conway John Echelmeier Jessica Kizmann, CPA Erin O’Reilly, CMCA, AMS, PCAM Monique Sherman Danita Susi Holly Teufel, CMCA, AMS Board Liaisons Ryan Fleming, EBP Chris Nicosia, CMCA, AMS, PCAM Staff Liaison: Jaclyn Oskierko

Mitchell Frumkin, RS Vincent Hager, CIRMS Karyn Kennedy-Branco, Esq. Terry Kessler, Esq. J. David Ramsey, Esq. Lisa Rayca, CMCA, AMS John Reichart Alexander Scheffer, CMCA Richard Milder Cheryl Palent

Jose Romero Dharmi Shah Peter Shine, EBP Ilija Trajkoski

Staff Liaisons: Jaclyn Oskierko Robin Surgent

Lauren Vadenais, EBP Kristy Winchock, EBP Board Liaisons Benjamin Basch, EBP Kristina Munson, CMCA, AMS, PCAM Staff Liaisons: Brooke Stoppiello-Nevins Robin Surgent

Carol Shenk, EBP Board Liaisons: Steven Mlenak, Esq. Robert Travis, CIRMS Staff Liaisons: Angela Kavanaugh Robin Surgent

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CAI-NJ 2023 PARTNERS

Alliance Association Bank Ansell Grimm & Aaron, PC Associa Community Management Corp., AAMC Becker BELFOR Property Restoration Brown & Brown Insurance of Lehigh Valley Corner Property Management, LLC, AAMC

GAF Hill Wallack LLP Kipcon Inc. McGovern Legal Services, LLC PS&S, LLC PuroClean of Hoboken, Jersey City, Fort Lee Rezkom Enterprises, Inc. Sweeping Corp. of America (SCA) Taylor Management Company, AAMC, AMO Technocality, Inc. USI Insurance Services WilkinGuttenplan

Denali Property Management, Inc. The Falcon Group - Engineering, Architecture & Reserve Specialists FWH Associates, P.A.

Accent Group Access Property Management, AAMC, AMO Adamas Building Services All County Exteriors Amco Pest Solutions, Inc. Anchor Pest Control Becht Engineering BT, Inc. Clearview Washing, LLC Cowleys Pest Services Curcio Mirzaian Sirot, LLC Cutolo Barros, LLC Dior Construction, Roofing, and Siding Buckalew Frizzell & Crevina LLP Capital One Bank N.A. New Jersey

Environmental Designers Irrigation, Inc. FirstService Residential, AAMC FloodCo USA Greenbaum, Rowe, Smith & Davis LLP Griffin Alexander, P.C. Guardian Service Industries, Inc. Innovative Pressure Cleaning, LLC The Jesan Companies JGS Insurance, a Baldwin Risk Partner KPI2 Enterprises, Inc. Lemus Construction, Inc. Mackoul Risk Solutions, LLC

Preferred Community Management Services, Inc., AAMC Radom & Wetter Renda Roads, Inc. Snowscapes South Shore Construction, LLC STAR Building Services Two Men Property Services Group, Inc. Popular Association Banking Quality 1st Contracting, Inc. Rainbow - G & J Painting, LLC Regal Restoration USA Republic Services of New Jersey, LLC SageWater Servpro of Howell/Wall Stark & Stark Attorneys at Law Valley Bank Wilkin Management Group, Inc. Witczak Engineering One Call Roofing & Siding O & S Associates, Inc. Pacific Western Bank Parallel Architectural Group Pardini R. Construction Corporation PeopleFirst Property & Casualty Services

Morris Engineering, LLC National Contractors, Inc. National Cooperative Bank

Accurate Reconstruction APC Hospitality, LLC AR Management Company Association Advisors NJ CCA, Construction Consulting Associates, LLC Felsen Insurance Services, Inc. First Onsite

Garden State Pavement Solutions Giordano, Halleran & Ciesla Hueston McNulty, P.C. L.N. Rothberg & Son, Inc. Landscape Maintenance Services, Inc. Mizza Pest Control MyPropertyBilling.com

Black Tie Optional

Registration Form THURSDAY, FEBRUARY 23, 2023 | 6:00 PM - 10:00 PM THE EVENT CENTER @IPA | 104 SCHANCK ROAD | FREEHOLD, NJ 07728

Payment Methods: 1. Pay by check, payable to CAI-NJ. Mail completed form and payment to: CAI-NJ, Attn: Awards Celebration 500 Harding Road, Freehold, NJ 07728 2. Pay by credit card: Cardholder Name: _______________________________________ Card Number: __________________________________________ Exp. Date: ____________________ Sec.: _____________________ Signature*: ____________________________________________ Billing Address: _________________________________________ City, State, Zip: _________________________________________ *Cardholder acknowledges receipt of goods and/or services in the amount of the total shown hereon and agrees to perform the obligations set forth in the cardholder’s agreement with issuer. By registering for a CAI-NJ event, the registrant acknowledges that they are responsible to pay the full registration fee at the time of registration. Registrations will not be processed until all previous outstanding balances are paid in full. Cancellations must be made by February 15th, 2023 for a refund to be provided. Swaps can be made at any time.

Name/Designation: 1. ____________________________________ Company: ______________________________________________ Address: _______________________________________________ City, State, Zip: __________________________________________ Phone: ________________Email: ____________________________ ______ Tickets (per person). See below for pricing: Note: Ultimate Partners receive 4 tickets. Elite Partners receive 2 tickets. Premier Partners receive 1 ticket. _______ $160/MEMBER ________ $220/NON-MEMBER _______ # of partnership tickets Please list the name, company, designation and emails of additional registrations. 2. Name:_________________________________________________________________ Company: ______________________________________________________________ Email:__________________________________________________________________ 3. Name:_________________________________________________________________ Company: ______________________________________________________________ Email:___________________________________________________________________ 4. Name:_________________________________________________________________ Company: ______________________________________________________________ Email:__________________________________________________________________

PLEASE NOTE: By registering for this CAI-NJ event, all registrants are agreeing to our COVID Release Waiver.

TOTAL: $ _________________

*CAI-NJ advises that for training, marketing or other purposes, this event may be recorded, videotaped and/or photographed. By attending this event, the registrant(s) consents to the use of his/her image by CAI-NJ and agrees to waive any claim for the use of his/her image, including without limitation, the appropriation of his/her image for commercial purposes or the invasion of his or her privacy. For questions or to submit registration, contact events@cainj.org, fax (609) 588-0040, phone (609) 588-0030.

PINTS WITH PAC HAPPY HOUR

THURSDAY, NOVEMBER 3, 2022 HAMILTON TAP & GRILL

THANK YOU SPONSORS!

DRINK TICKET SPONSORS Adamas Building Services Stark & Stark Attorneys at Law

FOOD SPONSORS ACV Property Management, LLC Cutolo Barros, LLC Planned Companies Zoom Drain & Sewer Service

DESSERT SPONSOR STAR Building Services

Thank you to all of our sponsors for making the Pints with PAC Happy Hour a huge success! With your help, we were able to raise additional funds to support elected representatives and senators that protect the best interests of CAI and our common interest communities. If you missed this fantastic event and would like to support our advocacy mission for our homes, communities, and livelihood, please consider donating by utilizing the form below. PAC accepts donations from individuals, professionals, contractors and from fundraising events. CA-PAC MAKING A DIFFERENCE IN YOUR COMMUNITY!

Stay tuned for details on our next event, the CA-PAC Top Golf event on March 30th in Edison!

-Liz Comando, CMCA, PCAM CA-PAC President

Sorry, CA-PAC cannot accept credit cards. Please make your CORPORATE or PERSONAL CHECK payable to: CA-PAC, 500 Harding Road, Freehold, NJ 07728

I WANT TO SUPPORT COMMON INTEREST COMMUNITIES... My Association/Management company is making a PAC gift of:

___ $250 ___ $500 ___ $1000 or $________ ___ $100 ___ $250 ___ $500 or $________ ___ $50 ___ $100 ___ $250 or $________

My supporting business is making a PAC gift of:

I am personally making a PAC gift of:

The New Jersey Election Law Enforcement Commission requires us to collect and report the name, mailing address, occupation and name of the employer of contributors whose contribution exceeds $300 in a calendar year. Contributions to CA-PAC are not deductible for federal income tax purposes. Contributions are not limited to suggested amounts. CA-PAC will not favor nor disadvantage anyone based upon the amounts or failure to make PAC Contributions. Voluntary political contributions are subject to limitations of ELEC regulations. CA-PAC contributions are not considered payment of CAI dues. Community/Company: _____________________________________________________________________________________________________________ Individual Name: _________________________________________________________________________________________________________________ Mailing Address: __________________________________________________________________________________________________________________ City, State, ZIP: ___________________________________________________________________________________________________________________ Phone: _________________________________________________Email:_____________________________________________________________________ Employer Address (if applicable): ____________________________________________________________________________________________________ City, State, ZIP: ___________________________________________________________________________________________________________________ Management Company Name: _____________________________________________ (Community Associations Only) DO NOT INCLUDE MY NAME OR COMPANY ON THE LIST OF CA-PAC CONTRIBUTORS Sorry, CA-PAC cannot accept credit cards. Please make your CORPORATE or PERSONAL CHECK payable and mail to: CA-PAC, 500 Harding Road, Freehold, NJ 07728

CHAPTER TRENDS

Structural Workshop Opens New Office in South Florida Pompano Beach, Florida – Structural Workshop is pleased to announce their recent expansion into the South Florida market. The new office is located in

• All submissions must come from and be about: - A member of CAI-NJ (Manager, Management Company, Board Member, Business Partner or Business Partner Employee) in good standing. • Companies/Communities are permitted four (4) announcements per calendar year. • Submissions are limited to 150 words. - Members are responsible to condense the information appropriately, as CAI-NJ will not do so. Any submissions over 150 words will not be published. • Submissions may include (1) image. • Submissions should not be advertorial in nature. Please note, CAI-NJ reserves the right to edit any submissions. The chapter reserves the right to omit information as necessary. CAI-NJ has the exclusive right to refuse to publish any submissions for any reason. For questions regarding the Chapter Trends section of Community Trends ® , please contact brooke@cainj. org or 609-588-0030. Chapter Trends Editorial Guidelines

Pompano Beach, Florida and will be Structural Workshop’s third office. The Mountain Lakes, New Jersey based firm will bring their extensive experience in conducting building inspections and reports, specifically for commercial, multifamily residential and parking structures to the South Florida market – specifically Miami-Dade, Broward and Palm Beach Counties. “There is a lot of opportunity in the condo world and beyond for engineering services in Florida,” says President Joe DiPompeo, PE, F.SEI, F.ASCE. “There is an immediate need to help condo associations and commercial buildings keep up with compliance and maintain a safe place for their tenants. ◼

WEBINAR WEDNESDAYS

LIVE WEBINAR | SELECT WEDNESDAYS | 12:00 PM - 1:00 PM

Be sure to register to tune in to our educational webinars on relevant topics in the community association industry. These educational sessions will be on select Wednesdays throughout the year. You won’t want to miss them! Featuring Our 2023 Ultimate Partners:

Alliance Association Bank Ansell Grimm & Aaron, PC Associa Community Management Corp., AAMC Becker BELFOR Property Restoration Brown & Brown of Lehigh Valley Corner Property Management, LLC, AAMC Denali Property Management, Inc. The Falcon Group - Engineering, Architecture & Reserve Specialists FWH Associates, P.A. GAF

Hill Wallack LLP Kipcon Inc. McGovern Legal Services, LLC PuroClean of Hoboken, Jersey City, Fort Lee PS&S, LLC Rezkom Enterprises, Inc. Sweeping Corp. of America (SCA) Taylor Management Company, AAMC, AMO Technocality, Inc. USI Insurance Services WilkinGuttenplan

Managers will receive 1 CEC for attending! *- Must attend entire seminar to receive credit. Visit www.cainj.org/wednesday-webinars for details & to register!

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Jules C. Frankel Manager Education Assistance Program Community Associations Institute NJ Chapter 2023 PROGRAM

Jules C. Frankel was a long time member of CAI and was a key figure in the success and growth of our chapter. Jules was President of the New Jersey chapter in 2000. Jules also received the follow ing awards from CAI-NJ: Speaker of the Year in 2003, Author of the Year in 2004 and the Jerry Fien Distinguished Service Award in 2015. Jules was inducted in the CAI-NJ Hall of Fame in 2003. Jules was a staunch advocate for manager education and training and was always willing to help with seminars and industry educational programs. The Jules C. Frankel Manager Education Assistance Program (MAP) was developed to assist New Jersey managers in the common interest community industry in furthering their educational and professional development goals. The MAP provides the opportunity to any CAI-NJ manager member in good standing to apply for a scholarship.

CAI-NJ will provide a fifty percent (50%) reimbursement per course to selected managers for any of the 100, 200, or 300 courses offered by CAI. More than one award may be given per applicant.

To view available virtual courses, utilize the QR Code or visit the link below to schedule:

https://www.caionline.org/LearningCenter/Education-for-Managers/Pages/default.aspx

All awards must be approved by the CAI-NJ Board of Directors. Accordingly, a submission does not guarantee any applicant assistance. Awards are at the sole discretion of the CAI-NJ Board of Directors.

Please review the attached guidelines and application. If you have any questions, please contact the CAI-NJ office at 609-588-0030 or info@cainj.org

Jules C. Frankel Manager Education Assistance Program Community Associations Institute NJ Chapter GUIDELINES AND APPLICATION PROCESS

AWARD: • The MAP awards a deserving candidate $250 per course (100, 200 and 300 level courses) towards the PMDP course of his/her choice. More than one award may be given during a calendar year. • The Scholarship Review Group will award scholarships once per year no later than April 28 th , 2023. • Scholarships must be used for PMDP courses offered by any CAI Chapter or CAI National. All courses may be in person or online. ELIGIBILITY: • At the time of the application and the reimbursement, you must be a member in good standing with the Community Associations Institute and the New Jersey chapter of CAI. • You must have attended at least two (2) CAI-NJ events during the last 12 months. (in-person or virtual) • You may be asked to provide a follow up piece that will be printed in the Community Trends ® magazine that summarizes your experience with the MAP and the ways that it has allowed you to advance your professional goals. CAI-NJ reserves the right to modify any content prior to print. DEADLINES: • All applicants must submit entry no later than March 31 st , 2023 in order to be considered for a scholarship award. Selections will be made no later than April 28 th , 2023. PROCESS: • Interested candidates must fill out the attached application and answer the questions for review prior to dates. All entries must be typed and complete to avoid disqualification. Entries must be mailed to the chapter office or printed to PDF and emailed to info@cainj.org. • Anonymous essays are evaluated and award recipients will be selected by the Scholarship Review Group. Should there be a conflict on the committee (meaning that a company representative is evaluating an entry for the same company), that committee member will remove themselves from the process and not participate in the review/selection of the candidates. Since this is an anonymous process, the Chapter Executive Director will inform the Scholarship Review Group members of the conflict. • Selected managers must submit verification of course completion to the CAI-NJ office within 30 days of conclusion of the course to receive the scholarship reimbursement. • All classes must be completed by December 31 st , 2023. To apply, fill out the application on the following pages. Community Associations Institute, New Jersey chapter

500 Harding Road, Freehold, NJ 07728 Tel: 609-588-0030 | Fax: 609-588-0040 Email: info@cainj.org

Jules C. Frankel Manager Education Assistance Program Community Associations Institute NJ Chapter

MANAGER EDUCATION ASSISTANCE PROGRAM APPLICATION - 2023 The information provided on this page will remain confidential until recipients are selected. Please complete the application and contact the chapter office if you have any questions. APPLICANT INFORMATION Name: ____________________________________________________________________________________ Work Street Address: ________________________________________________________________________ City/ State/ Zip: ____________________________________________________________________________ Mobile Phone No: _________________________________________________________________________ Email Address: ____________________________________________________________________________ EMPLOYMENT INFORMATION Current Employer: __________________________________________________________________________ Number of Years in the Industry: _____________________ CAI Member Since: __________________________ Current CAI Certification/ Designations: ____ CMCA ____ AMS ____ PCAM ____ LSM To ensure confidential and anonymous selection, please provide a confidential four-digit code that will be printed on your entry. ____ ____ ____ ____ (Please avoid something like “1234” to avoid duplicating another entrant’s code)

Jules C. Frankel Manager Education Assistance Program Community Associations Institute NJ Chapter

MANAGER EDUCATION ASSISTANCE PROGRAM APPLICATION - 2023

Please provide your four-digit code here (from previous page) ____ ____ ____ ____ I am applying for the following PMDP class (or classes): Course Name and Number Location (or online) Date __________________________________________________________________________________________ __________________________________________________________________________________________ Please provide answers to the following questions in essay form. Each answer should be 500 words or less. Please number your answers, and attach the separate page(s) to this page. 1. What personal and professional attributes make for a solid and effective community association manager? 2. The community association management field is constantly evolving. Please provide an example of a lesson-learned that has enabled you to grow professionally in the field and how that has allowed you to become more effective in your role. 3. Briefly explain why you make a good candidate to receive the manager scholarship and explain how the scholarship will foster the development of your career as a community association manager. 4. (Prior recipients only) How does applying for this scholarship benefit you and what would you tell others who would be interested in advancing their careers? Please list all of the CAI events (in-person or virtual) that you have attended in the twelve months prior to this application. Also list any other CAI involvement during the last 3 years (committees, etc.) 1. _______________________________________________________________________________________

2. _______________________________________________________________________________________

3. _______________________________________________________________________________________

4. _______________________________________________________________________________________

5. _______________________________________________________________________________________

6. _______________________________________________________________________________________

7. _______________________________________________________________________________________

ROADMAP

TO HOLDING AN OPEN BOARD MEETING By Gregory Vinogradsky, Esq., Callahan & Fusco, LLC

Fourleaflover/iStock/Getty Images Plus

O ne of the most important aspects of operating a community association is properly calling and documenting an open board meeting. This is especially true for associations that may have had board turnover and are now reconvening for the new year. Understanding that an association operates as a corpo ration, which requires meetings to be properly called and actions properly approved and memorialized, are essential to ensure transparency and accountability. The following is a summary of some of the recent changes to the law as embodied in the Radburn Bill and associated regulations relating to open board meetings. Of course, each commu

nity may have its own requirements and any specific questions should be discussed with the association’s attorney.

NOTICE – Does your community know about the meeting? 1. Post a schedule of your Association’s open board meet ings within seven days of your annual meeting. Put this schedule on the property in an area that is accessible to everyone, on your association’s website, and as part of a mailing to the membership.

CONT I NU E S ON PAGE 22

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ROADMAP... from page 20.

“A binding board action must be made at a meeting of the board that is open to the membership.”

2. At least seven days before a board meeting, notify the membership of the agenda, which includes items for dis cussion, items for action and recurring items. This should be posted in the same places as the meeting schedule. 3. If there is an emergency that requires immediate board action, an open board meeting and notice of the meet ing must still be provided, but the meeting can be held sooner than seven days. Minutes taken at the meeting must indicate the facts establishing the emergency and any prior knowledge of the condition necessitating the emergency action. BOARD ACTION – Did you properly vote on an issue? 1. A quorum of the board is necessary to hold an open board meeting. Most bylaws define a quorum as a majority of board members present at a meeting. 2. A binding board action must be made at a meeting of the board that is open to the membership. Even deci

sions that are often considered confidential or private, such as litigation, collections, etc. must be made at an open session to be binding. It is strongly recommended that each association confer with the attorney as to how to comply with this regulation while maintaining privacy rights and confidentiality. 3. Prior to a vote the board must provide a brief explana tion as to the basis for and cost entailed in the matter that is the subject of any binding vote. 4. Allowing the membership to speak at a board meeting is not required and the board should adopt rules and regulations regarding membership participation at the meetings so that they can be applied uniformly. 5. However, each board member does have the opportunity to participate in a board meeting and cannot be excluded.

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MINUTES – Did you properly document the meeting? 1. Prior to any meeting, the board should designate a board member or officer, usually the Secretary, to take down meeting minutes. 2. Meeting minutes must include the board members that are present and their titles. 3. Clearly document any issues being discussed by the board, even if they are not being voted on at that time. 4. Clearly document any matters being voted on, a record of the votes, and a brief explanation as to the basis for and cost entailed in the matter which is the subject of the vote. 5. Make the minutes available to the membership prior to the next meet ing, even if they are still in “Draft” or “Unapproved” format. 6. If a meeting is recorded electroni cally, written meeting minutes must still be taken. Note that both the electronic recording as well as writ ten meeting minutes must be made accessible to the membership. It is recommended that an association implement a records retention pol icy to notify the membership how long records will be maintained and how to go about accessing them. Taking these straightforward steps while running board meetings, along with relying on the advice of coun sel, will help associations stay within the requirements of the Radburn Bill and other laws governing association meetings. ◼

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2022 CAI-NJ Annual Meeting & Chapter Retreat THURSDAY, DECEMBER 8, 2022

10 Tools for Better Communities Carol Shenk, EBP, Vantaca, LLC

sasun bughdaryan/iStock/Getty Images Plus

T he board member’s role in a community association is essential and certainly not for the faint of heart. Board members oversee the day-to-day operations, financial management, governance, resident communica tion, maintenance, long-term planning, and much more. Did I mention animal control? Conflict resolution? Most importantly, board members are the community cheerlead ers, encouraging resident involvement and making it a home for all to enjoy. Here are ten tools that every board member should have in their toolbox to facilitate fiduciary responsibility, navigate everyday tasks, and ensure community success. Good to Great is a must-read (and maybe frame) bro chure. It covers Community Association Fundamentals to Model Code of Ethics https://cainj.org/goodtogreat/ Board training is essential to thriving communities. CAI National offers Board Leadership Workshops online, and our chapter offers in-person workshops with engaging presenters.

Additionally, most property management companies train newly elected board members and new communities. Training is a must-do for every board member! Contact Robin Surgent, Director, Membership & Development, at robin@cainj.org or visit CAI National’s website for more information (see * link at the bottom of this page). Ongoing education for Boards and Committee members through CAI membership. CAI allows you to join between three and fifteen individuals per com munity. In addition to board members, you may have com mittee members, volunteer members, and residents who want to learn more about their community and our industry at no additional cost. The chapter can make changes at any time as boards change! For more information, contact Robin Surgent, at robin@cainj.org. Conflict resolution is a challenge for community boards. Do you know about Alternative Dispute Resolution (ADR)? The CAI-NJ ADR Mediation Program

CONT I NU E S ON PAGE 28

*https://cai.mycrowdwisdom.com/diweb/catalog/item/eid/e2565e63-d5fc-492c-87e7-e82d0fdad231

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