CAI-NJ Dec. 2018 (w)

to be followed by the contractor. The design specification will document each building type and will identify every construction detail to be fol- lowed by the contractor. Once the design specification is complete, a bid package is then pre- pared for contractor responses. This document describes the design spec- ification in written form, and includes the following: A general overview of the project, contractor bid require- ments, contractor qualifications (they must be a trained/certified installer for the products being proposed), the sum- mary of work (with the exact wording from the design specification), contrac- tor information (to include recent similar work and average yearly volume of work), base bid response (generally tied to the phased prioritization of roofing), optional bid pricing (for typical options, to avoid any undue negotiation after the project has begun), anticipated permit fees, the contractor’s timeline to com- plete the work and general conditions (including the rules and regulations of governing agencies, safety provisions at the project site, indemnity & insurance language, etc.) A bid summary spread- sheet is then provided which allows for an “apples to apples” comparison from contractor bid responses. At this point, interviews are normally held to allow the association’s board to select the contractor to perform the work. So, how are the contractors quali- fied to receive the design specifica- tion and bid package? Engineering Professionals all have a process by which they qualify contractors. This is a process we do not take lightly. Before the contractors are asked to CONT I NU E S ON PAGE 34

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