CAI-NJ Dec. 2018 (w)

Community Trends ® December 2018

SHOOT THE COVER WINNER!

• America's Biggest Fear • Construction Management Crash Course • Board Leadership Training • The Effects of the 2018 Tax Reform • The Reserve Study • 2018 Changes to The NewJersey Public Recreational Bathing Code ....and more In This Issue

2018 ULTIMATE PARTNERS NJ Chapter Communi t y Associat ions Inst i tute The Community Associations Institute New Jersey Chapter would like to thank its partners below. For more information on our sponorships, please contact Laura O’Connor at 609-588-0030 or laura@cainj.org.

CAI-NJ STAFF

LARRY P. THOMAS, PCAM CHAPTER EXECUTIVE DIRECTOR LARRY@CAINJ.ORG ANGELA KAVANAUGH DIRECTOR, CONFERENCE & PROGRAMS ANGELA@CAINJ.ORG LAURA O’CONNOR DIRECTOR, MEMBERSHIP & MARKETING LAURA@CAINJ.ORG JACLYN OSKIERKO DIRECTOR, EVENTS & EDITORIAL JACLYN@CAINJ.ORG BROOKE STOPPIELLO-NEVINS OFFICE ADMINISTRATOR & GRAPHIC DESIGNER BROOKE@CAINJ.ORG JENNIFER FARRELL COORDINATOR, EVENTS & EDITORIAL JENNIFER@CAINJ.ORG

Contact CAI-NJ

ADDRESS CAI-NJ

500 HARDING ROAD, FREEHOLD, NJ 07728 PHONE 609-588-0030 FAX 609-588-0040 WEB WWW.CAINJ.ORG EMAIL INFO@CAINJ.ORG

CAI-NJ On Social Media

www.facebook.com/ CAINJCHAPTER

@CAINJCHAPTER

Community Associations Institute - New Jersey Chapter

T hank You Fo r You r Suppo r t !

@cainewjersey

THE CAI-NJ COMMUNITY TRENDS ® MAGAZINE CONTENTS

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America’s Biggest Fear By Kristy Winchok Morris Engineering, LLC

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30

Construction Management Crash Course By Jennifer Nevins DW Smith Associates, LLC Board Leadership Training By Mark Maloney Clearbrook Condominium Association The Effects of the 2018 Tax Reform By Karen Artasanchez, CPA, MST Wilkin & Guttenplan, PC The Reserve Study By Mitchell H. Frumkin, PE, RS, President Kipcon, Inc. 2018 Changes to The New Jersey Public Recreational Bathing Code By Ben Basch American Pool Enterprises

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43

48

52

43

59

48

64

Management Trends: But it is Not In My Unit!!

By Tracey M. Allen, CMCA, AMS Association Advisors of New Jersey

EXTRAS President's Corner

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5 6 7 8

Looking Ahead

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CAI-NJ Upcoming Events

Legislative Update

CA-PAC “Dollar a Door” Campaign CAI-NJ 2018 Pre-Conference and Conference & Expo Wrap-up & Photos

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52

18

2018 Ultimate Partner Event: Managing Conflict — Recap & Photos 2019 CAI-NJ Annual Awards Dinner Registration & Call for Nominations

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36-42

2019 CAI-NJ Partnership Program Shoot the Cover Photo Contest Winners

46 60 66 67 70

64

New Members

CAI Membership Application 2018 Ultimate Partner Listings

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CAI-NJ LEADERSHIP BOARD OFFICERS

BOARD OF DIRECTORS Benjamin Basch American Pool Enterprises Business Partner

Donna Belkot Taylor Management Company, AAMC, AMO Community Association Manager Jean Bestafka Renaissance Homeowners Association Homeowner Leader

PRESIDENT LISA VITIELLO, CPA TOWNE & COUNTRY MANAGEMENT, INC.

Jeffrey Logan Guardian Service Industries, Inc. Business Partner Deana Luchs Canal Walk Homeowners Association Homeowner Leader

VICE PRESIDENT JENNIFER NEVINS DW SMITH ASSOCIATES, LLC

PRESIDENT ELECT MOHAMMED SALYANI, CPA WILKIN & GUTTENPLAN, P.C.

Christopher Nicosia, CMCA, AMS, PCAM Prime Management, Inc., AAMC Community Association Manager Lawrence N. Sauer, CPM, CMCA, PCAM Association Advisors of New Jersey Community Association Manager

TREASURER LOREN LIGHTMAN, ESQ. HILL WALLACK, LLP

SECRETARY MARK WETTER, ESQ. RADOM & WETTER

GENERAL COUNSEL Jason Orlando, Esq. Orlando Murphy LLP

GENERAL COUNSEL EMERITUS Wendell A. Smith, Esq., CCAL Greenbaum, Rowe, Smith & Davis, LLP

IMMEDIATE PAST PRESIDENT Denise Becker, CMCA, AMS, PCAM Homestead Management Services, Inc., AAMC

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PRESIDENT’S CORNER LISA VITIELLO, CPA CAI-NJ 2018 PRESIDENT | TOWNE & COUNTRY MANAGEMENT, INC.

T his past year has flown by. In my year as President of CAI-NJ, I worked with many of you to enhance the value of CAI-NJ to our existing members and to promote CAI-NJ’s value to potential members. My interactions with the various committees and board members reaffirmed my belief that our members are dedi- cated to the betterment of the communities we serve. One year is a short time to get initiatives up and run- ning but I can report to you that the Strategic Planning Implementation Task Force has prioritized the board approved Strategic Plan’s goals into three areas of focus. Our first goal is to become more visible to communities throughout New Jersey. We want to create awareness of CAI’s education and advocacy programs to the homeown- er leaders of those communities who may not know of CAI and its benefits. The Task Force is currently researching public relations firms to assist in this goal. Second is to promote the value of CAI manager creden- tials to the public, at large. As part of this goal, the Task Force is focused on ways to assist managers in obtaining their CMCA, AMS and PCAM designations. PCAM is the highest designation offered by CAI. We want to encour- age managers with their CMCA and AMS designations to

pursue their PCAM. The PCAM case study is in New Jersey in September 2019 so those managers need to obtain their pre-requisite courses prior to September of next year in order to attend the case study. Last but not least, the Task Force is focused on creating greater value for our business partners. One area of focus is to increase manager membership which gives business partners more opportunities. As I end my year as President, I will continue to volunteer with my focus on achieving the goals of the Strategic Plan.

“Our first goal is to become more visible to communities throughout New Jersey.”

I want to thank the entire CAI-NJ staff for their hard work and dedication to our organization. As volunteer members, we all rely on the staff’s individual efforts to implement the goals we set. Their efforts are much appreciated by all our members. I wish all of you a Healthy, Joyful and Prosperous New Year. n

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LOOKING AHEAD LARRY THOMAS, PCAM | CAI-NJ CHAPTER EXECUTIVE DIRECTOR

A nother year will soon be behind us and before we know it, 2019 will be here. I can honestly say, that 2018 was a great year for our chapter. Our committees were never more involved, and I can say without hesitation every committee embraced their event or mission with passion and excitement. It’s great to be in my position where I see the committees originally meet in December and mature and grow during the year. I’m sure you will agree with me that if you are on a committee, you too saw the devel- opment from meeting to meeting. It’s great to sit back and watch as the committee members gel and really get excited completing their mission. Several committees had meetings of just brainstorming and coming up with new programs or initiatives that will grow our chapter and bring more social, educational and business value to all of our members. I also enjoy seeing our committees making connections with their fellow committee members. Often, there is a group planning to meet somewhere after the meeting for lunch and to continue the conversations started at the meeting. This December issue of Community Trends ® is a recap of some of 2018’s educational seminars/events that we presented during the year. The Editorial Committee felt it was important to present these timely industry articles for those that couldn’t attend the seminars in person. I want to thank all of this year’s presenters and those that took the time to recap their materials appearing in this month’s issue. I would be remiss if I didn’t mention what a great job our Conference and Expo Committee did with this year’s event. The committee, led by Cheryl Rhine from USI Insurance and Jay Burak from FWH Engineering and staff liaison Angela Kavanaugh, did an outstanding job in creating a top-notch experience for all the exhibitors and attendees. A huge thank you to all the committee members and CAI-NJ staff for

working together to exceed all our expectations. This year was exceptionally challenging since we were moving to a new venue and a different area of the state. The committee and staff realize there were a few hiccups, especially food, and have already met and discussed making tweaks for next year’s conference. So as our board, committees and staff wind down 2018 and get a few weeks of much deserved rest, I’m sure the new board, our newly appointed committees and chairs along with the CAI-NJ staff will be raring to go on January

“A quick note, we had over 155 applicants requesting a 2019 committee appointment. I am

happy to say that all were placed on a committee.”

1st. A quick note, we had over 155 applicants requesting a 2019 committee appointment. I am happy to say that all were placed on a committee. We are truly fortunate to have such a dedicated member base. In closing, I want to thank the entire board of directors for an outstanding year. Every board member fulfilled their roles and gave countless hours to our chapter. I also want to thank my team for another amazing year at CAI-NJ. Last, but certainly not least, I want to officially welcome Benjamin Walter Oskierko (son of Jackie and Ben Oskierko), born October 22nd, to the CAI-NJ family. Mother and child are doing well, and Jackie is expected back early in 2019! n

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EVENTS & EDUCATION CALENDAR 2018 - 2019

DECEMBER

25 June 5-6

Joint Manager &Business Partner Roundtable TBD Joint Manager &Business Partner Roundtable TBD Board Leadership Development CAI-NJ, Freehold Dennis R. Casale Memorial Golf Outing Forsgate Country Club, Monroe Twp. M-100: The Essentials of Community Association Management TBD Joint CAI-NJ &PennDelVal Networking Event TBD

6

Annual Meeting and Chapter Retreat Clearbrook Community Association, Monroe Twp.

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19

January

15

NewMember Welcome Breakfast Concordia, Monroe Twp.

25 27- 29

FEBRUARY

12

Lecture Series TBD

July

28

Annual Awards Dinner The Imperia, Somerset

9

Joint Manager &Business Partner Roundtable TBD

17 August

Senior Summit TBD

March

12 APril

Lecture Series TBD

6-7

Annual Beach Party Martell’s Tiki Bar, Point Pleasant Board Leadership Development CAI-NJ, Freehold

8

9 Lecture Series TBD

20

Lecture Series TBD

12 25 Spring Break Party

M-202: Association Communications Mercer County Community College, West Windsor

September

5

Homeowner Leader Roundtable TBD

The Grand Marquis, Old Bridge

5-6

PCAM Case Study TBD

May

11

Managers Leadership Workshop TBD

7

Joint Manager &Business Partner Roundtable TBD

24 17

Legal Forum Stonebridge Community Association, Monroe Twp.

21

Lecture Series TBD

Lecture Series TBD

Events are subject to change

October 17- 18

M-310: Management Company Administration Freehold, NJ

LEGISLATIVE UPDATE

GEORGE GREATREX, ESQ. PARTNER, SHIVERS, GOSNAY & GREATREX, LLC LEGISLATIVE ACTION COMMITTEE CHAIR

I reported in last month’s Community Trends ® Legislative Update column that your Legislative Action Committee-NJ (LAC) had voted to continue to pursue mandatory man- ager licensing with the state legislature. The LAC members believe that with the significant infrastructure community associations must maintain and for which substantial sums of money must be appropriated via their budgets, it is warranted for an association’s property manager to be a licensed and trained professional. This is just one piece of legislation that the LAC continues to work pursue. For a number of years now, the LAC has engaged the services of professional lobbyists to assist the NJ Chapter of CAI with its messaging and education efforts with our leg- islators and state regulators. Over the years, by employing lobbyists, and along with the work of many LAC members testifying at legislative and administrative hearings, the LAC has thwarted many pieces of legislation that may have proven burdensome or otherwise harmful to common inter- est community associations. Examples include amending the Predatory Towing Prevention Act to remove the provi- sion that would have required property managers to be present when a vehicle is being towed, and most recently, stopping legislation that would have given snow removal vendors immunity from any harm or damage caused by their actions while working in community associations. Preventing bad legislation and regulations that affect community associations is a major component of the LAC’s mandate. The other is promoting legislation that has a pos- itive effect upon community associations such as foreclosure reform, requiring local municipal utilities authorities to prop- erly maintain fire hydrants in community associations with

private roads, and working with the New Jersey Builders Association on defining “adequate reserves” and “benefits derived”, and reinstating bonding requirements for private infrastructure, just to name a few. These legislative efforts cost money, both to employ our lobbyists, and to gain the audience with legislators and state regulators so the LAC can educate them on commu- nity association issues and provide them technical support.

"Preventing bad legislation and regulations that affect community associations is a major component of the LAC’s mandate."

During this holiday season of giving, we ask all community associations, their members and vendors who provide community association services, to consider donating to CA-PAC, NJ CAI’s Political Action Committee. It’s easy to do! Just contact the CAI-NJ office. Your LAC continues its work to help provide all common interest community associations with the best environment in which to live, work and thrive. Please help us help you. Wishing you all a wonderful holiday season. See you here next year! n

P.S. Thanks to Chris Florio, Esq., the Vice-Chair of the NJ LAC, for his contributions to this month’s Legislative Update column.

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2018 CAI-NJ COMMITTEES

AWARDS COMMITTEE Dori Novick — Chair Andrew Linfante — Vice Chair Tana Bucca, Esq.

Glen Masullo, CMCA, PCAM Jack McGrath Michael Pesce, PCAM Paul Raetsch J. David Ramsey, Esq. Lisa Rayca

Angela Morisco, Esq. Steven Morris, RS Robert Roop

Board Liaisons: Lisa Vitiello, CPA Deana Luchs Staff Liaison: Jaclyn Oskierko FAST COMMITTEE Lauren Vadenais — Chair Kristy Winchock — Vice Chair Matthew Antico

Jennifer Carr Rich Cassilli Drew Cowley Gabby Grimes

Caroline Record, Esq., CCAL Audrey D. Wisotsky, Esq. Board Liaisons: Jean Bestafka Loren Lightman, Esq. Staff Liaisons: Larry Thomas, PCAM Laura O'Connor MANAGERS COMMITTEE Erin O'Reilly, CMCA, AMS, PCAM — Chair Glenda Carroll, CMCA, AMS, PCAM, LSM — Vice Chair Tracey Allen, CMCA, AMS Tony Nardone, CMCA, AMS Kerri Stimpson, CMCA, AMS Ilene Uydess, CMCA, AMS Elaine Warga-Murray, CMCA, AMS, PCAM Michelle Williams, CMCA Board Liaisons: Donna Belkot Christopher Nicosia, CMCA, AMS, PCAM Staff Liaison: Angela Kavanaugh MEMBERSHIP COMMITTEE Lysa Bergenfeld, Esq. — Chair Nikolaos Haralambopoulos, CPA — Vice Chair Claire Diallo Tara M. Melick, CPA Steven Mlenak, Esq. Debbie Pasquariello, CIC, CIRMS Kathleen Radler Ken Shah Peter Throndson Briana Walsh Board Liaison: Loren Lightman, Esq. Mark Wetter, Esq. Staff Liaison: Laura O'Connor NETWORKING EVENTS COMMITTEE Jeff Cirkus, CMCA, AMS, PCAM Chuck Graziano, PCAM, CPM Dawn Mackanic, CMCA Kristina Munson, CMCA, AMS, PCAM

Vanessa Hilsdon, Esq. Christine Maldonado Vanessa Pena, Esq. Kari Prout Nicole Skaro Eileen Szelewicki, CMCA Tino Tandurella Mary Visco Sandi Wiktor

Jessica Baker, Esq. Jamie Cullen, CMCA Jessica Hatton Vincent Kazmierski Sierra Kressin, Esq.

Board Liaisons: Lisa Vitiello, CPA Mohammed Salyani, CPA Staff Liaison: Jaclyn Oskierko BUISNESS PARTNERS COMMITTEE

Jessica Long Rob Mignone Nicole Miller, Esq. Ashley Payne, CMCA Adrianna Rudzinsky, Esq. David Vargas Gabe Vitale Board Liaisons: Larry Sauer, CPM, CMCA, PCAM Jeffery Logan Staff Liaisons: Jaclyn Oskierko GOLF COMMITTEE Chris Belkot — Chair Paul Migliore — Vice Chair Raymond Barnes, CMCA, AMS, PCAM Scott Brandle Martin Cabalar, Esq. Patricia Clemente Eric Eggert Marty Ehrlich Robert Frustaci Keith Giliberti, PE, RS Matt Grobert Frederick Hodge

T he CAI Amicus Program is looking for your help. For years, CAI has participated in New Jersey court cases involv- ing significant community associ- ation issues. We do this through our “Amicus” or “Friend of the Court” Program. With the court’s permission, CAI files briefs in court cases advocating the interests of our members. CAI has successfully appeared in a number of important New Jersey cases, including Twin Rivers. It is important for our mem- bers to let CAI know when they are involved in, or become aware of, a lawsuit which may have an impact of general concern to the industry. We can only participate and have our views expressed when we know about these cases when they first arise. So, this is an import- ant request on behalf of both the National and Chapter Legislative Action Committees to please advise the Chapter office of any litigation involving community association issues of potential importance to the entire industry. For any such notices, please contact Larry Thomas, PCAM at (609) 588-0030 or at larry@cainj.org. n Help CAI’s Amicus Effort

Robert Flanagan, Esq. — Chair Kim Manicone — Vice Chair Beth Barnett John Buglione

Bernie Cosentino Frank Gencarelli Toni Licciardi Julie Nole

Ken Sauter, Esq. Herman Shauger Amy Shorter Jessica Vail Patricia Ventura Gregory Vinogradsky, Esq. Lisa Wagner

Kristy Winchock Board Liaisons: Jeffrey Logan

Jennifer Nevins Staff Liaison: Angela Kavanaugh CONFERENCE & EXPO Cheryl Rhine — Chair Jay Burak — Vice Chair

Hank Johns Pete Katula Georgette Kyriacou Michael Polulak, Esq. Ross Rutman Christopher Tensen, CMCA, AMS Ryan Weiner Tom Witowski Board Liaisons: Larry Sauer, CPM, CMCA, PCAM Mark Wetter, Esq. Staff Liaison: Jaclyn Oskierko HOMEOWNER LEADER COMMITTEE Charles Lavine — Chair Bruce Kunz — Vice Chair Nina Bell Roslyn Brodsky Cheryl Palent Board Liaisons: Jean Bestafka Deana Luchs Staff Liaison: Angela Kavanaugh LEGISLATIVE ACTION COMMITTEE (LAC) George Greatrex, Esq. — Chair A. Christopher Florio, Esq. — Vice Chair Joseph Chorba Liz Comando, PCAM Barbara Drummond, CMCA, PCAM

Joe Bonafede Stacey Cadoff Jessica Chelkowski, CPA Ellen Comiski Sudeep Das John Echelmeier Eric Frizzell, Esq. Eleni Giannikopoulos Tanya Jimenez Barbara Kelly Terry Kessler, Esq. Konrad Kurach Steve Lang Denise Mack Patricia McGlone, Esq. Carol Nickerson

Jeffrey Paige, Esq. — Chair Pam Illiano — Vice Chair Denise Becker, CMCA, AMS, PCAM

Monica Caporosa Dean Catanzarite Diane Cody, PCAM

Rhett Cowley Steve Ferrara Angelo Giacchi Gary Gleitman

Fred Hodge Arthur Holl Allison Jacques Jessica Long Sharon Maldonado Jessica Marvel Daniel Reilly Chris Rosati David Shahrabani Mark Siwiak Jodi Smallwood Christina Smith Melissa Volet, Esq. Board Liaisons: Jennifer Nevins Benjamin Basch Staff Liaison: Jaclyn Oskierko

Kevin Oliver Kelley Rojas Harriet Schwarzber, CMCA, AMS Lenny Stern Jackie Thermidor, CMCA Board Liaisons: Donna Belkot Mohammed Salyani, CPA Staff Liaison: Angela Kavanaugh EDITORIAL COMMITTEE Kari Valentine, CMCA, AMS — Chair Mary Barrett, Esq. — Vice Chair Robert Arnone, CMCA, AMS David Cerra, Esq.

Matthew Earle, Esq. Vincent Hager, CIRMS Sue Howe, CMCA, AMS, PCAM Steve Kroll Christine Li, Esq., CCAL James Magid, CMCA, LSM, PCAM Thomas Martin, Esq.

Joseph Chorba, CPA Jessica Flynn, Esq. Richard Linderman, Esq.

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CA-PAC WORKS HARD PROTECTING THE INTERESTS OF COMMUNITY ASSOCIATIONS

SUPPORT CA-PAC “A Dollar a Door”! The Community Association – Political Action Committee (CA-PAC) is a volunteer committee consisting of homeowners, professionals and managers who serve New Jersey’s community associations. CA-PAC was created to give our members a stronger voice in Trenton by supporting candidates who support key issues important to CAI-NJ members. Please do your part and support our 2018 “Dollar a Door” campaign. Donate $1 per door or at least $250.00 per year for com- munities and $25.00 for individuals. 2018 A Dollar a Door Community Associations • Cedar Village at East Brunswick • Manors at Lawrenceville • The Plaza Grande at Old Bridge • The Ponds • Union Gap Village Association • Wildflower Village COA

TO DONATE TO CA-PAC, SEND CONTRIBUTIONS TO: CA-PAC, 500 Harding Road, Freehold, NJ 07728 | or visit: www.cainj.org/capac

YES, I’D LIKE TO SUPPORT CA-PAC WITH A PLEDGE!

COMMUNITY ASSOCIATION DOLLAR PER DOOR __________________ X ____________________ $_________ Number of Doors A Dollar or More Total Pledge PROFESSIONAL PLEDGE __________________ X ____________________ $_________ Number of Doors A Dollar or More Total Pledge FLAT RATE PLEDGES Business Partner ............................................... $250-$500 $_________ Management Company ..............................................$500 $_________ Other ....................................................................................... $_________

Community/Company: ________________________________________________________________________________________________

Individual Name:_____________________________________________________________________________________________________

MailingAddress:______________________________________________________________________________________________________

City, State, ZIP:______________________________________________________________________________________________________

Phone:_________________________________________________________Fax: ________________________________________________

Email:________________________________ Occupation:______________________ Employer:_____________________________________

Employer Address:___________________________________________________________________________________________________

City, State, ZIP:______________________________________________________________________________________________________

Please make your CORPORATE or PERSONAL CHECK payable and mail to: CA-PAC, 500 Harding Road, Freehold, NJ 07728

Management Company Name: _________________________________________ (Community Association’s Only) DO NOT INCLUDE MY NAME OR COMPANY ON THE LIST OF CA-PAC CONTRIBUTORS

The New Jersey Election Law Enforcement Commission requires us to collect and report the name, mailing address, occupation and name of the employer of contributors whose contribution exceeds $300 in a calendar year. Contributions to CA-PAC are not deductible for federal income tax purposes. Contributions are not limited to suggested amounts. CA-PAC will not favor nor disadvantage anyone based upon the amounts or failure to make PAC Contributions. Voluntary political contributions are subject to limitations of ELEC regulations. CA-PAC contributions are not considered payment of CAI dues.

CA-PAC WORKS HARD PROTECTING THE INTERESTS OF COMMUNITY ASSOCIATIONS

Municipal Bonding Requirements – (A1425, S3233) - Last year, the legislature passed a law removing developers’ requirements to post performance and maintenance guarantees on construction not ultimately dedicated to the municipality. While intended only to apply to shopping centers, CA-PAC is concerned that our communities could be swept into the exemptions, and will be working to correct the oversight. Delinquencies and Expedited Foreclosures – (A2085, S1243) – We continue to attempt to work with the banks to maintain vacant units and assume responsibili- ty for maintenance fees while pushing for rent receiverships as an option. Municipal Services / Fire Hydrant Maintenance - (A1745) – CA-PAC is advocating for expansion of the municipal services provided to your community. Our top priority for now is passage of legislation that would ensure that your local municipal utility authority keep your neighborhood safe by properly maintaining fire hydrants, and we hope to make the cost of such maintenance fair by banning the practice of charging our associations more than their host municipalities. Electric Charging Stations - (A1030) - There is National and State legislation concerning the installation of electric charging stations for existing and future common interest communities. CA–PAC will be there to make sure you have say over when, where, and if to include these stations in your communities. DCA Inspections - (S1150) - This bill would reduce inspections from every 5 years to every 2 years. Solar Panel Installations – (A2469) - Recent legislation proposes controls for regulation and installation of solar panels in your community. Insurance Deductibles – (A2439) - Recent legislation proposes to prevent an association’s ability to transfer the responsibility for a damage claim’s deductible to homeowners in condominium associations. Snow Contractor Indemnification – (S665) - This legislation would require snow contractors to be indemnified for any damage or injuries as a result of their snow removal/ice control operations.

TO DONATE TO CA-PAC, SEND CONTRIBUTIONS TO: CA-PAC, 500 Harding Road, Freehold, NJ 07728 | or visit: www.cainj.org/capac

CAI-NJ 2018 PARTNERS

GAF Kipcon Inc. McGovern Legal Services, LLC mem property management, co., inc. Rezkom Enterprises, Inc. Taylor Management Company, AAMC, AMO

Ansell Grimm & Aaron, PC Associa Community Management Corp., AAMC Belfor Property Restoration Brown & Brown Insurance of Lehigh Valley C & L Sweeping & Pavement Maintenance DW Smith Associates, LLC FWH Associates, P.A. G & C Electronics

The Falcon Group - Engineering, Architecture & Reserve Specialists Wilkin & Guttenplan, PC

Greenbaum, Rowe, Smith & Davis, LLP Griffin Alexander, P.C. Hill Wallack, LLP Hillcrest Paving & Excavating, Inc. Jesan Construction and Maintenance JGS Insurance KPI 2 Contractors, Inc. L.N. Rothberg & Son, Inc. Landscape Maintenance Services, Inc. Mackoul Risk Solutions, LLC Morris Engineering, LLC National Contractors, Inc. NFP Property & Casualty Services, Inc. O & S Associates, Inc.

Pardini R Construction Corporation Popular Association Banking Quality 1st Contracting, Inc. R.M. Termite & Pest Control Radom & Wetter Attorneys at Law Rainbow G & J Painting, LLC Regal Restoration Republic Services of NJ, LLC Stark & Stark Suburban Consulting Engineers, Inc. Technocality, Inc. Towne & Country Management, Inc. USI Insurance Services Wilkin Management Group, LLC

Advanced Pavement Group Accent Group Becht Engineering, BT, Inc. Becker

Berman & Wright Architecture Engineering & Planning, LLC Buckalew Frizzell & Crevina LLP Capital One Bank, N.A. Corner Property Management Cowley’s Termite & Pest Control Services Curcio, Mirzaian & Sirot, LLC Cutolo Barros, LLC Denali Property Management, Inc. FirstService Residential, AAMC

Renda Roads, Inc. RMG, Regency Management Group, Inc., AAMC Shivers, Gosnay & Greatrex, LLC South Shore Construction, LLC Union Bank HOA Services

Giordano, Halleran & Ciesla, P.C. Hueston, McNulty, Attorneys at Law Mirra & Associates MyPropertyBilling.com, LLC National Cooperative Bank Peter Waldor & Associates, Inc.

Accurate Reconstruction Dan Swayze & Son, Inc. Diversified Property Management Environmental Designers Irrigation, Inc. Eosso Brothers Paving Felsen Insurance Services

© iStockphoto.com

AMERICA’S BIGGEST FEAR

By Kristy Winchock Morris Engineering, LLC

M any Americans fear public speaking more than heights, drowning and clowns. Whether it’s walking into a networking event or interview or getting up in front of an audience to give a presenta- tion, public speaking is nerve racking. I decided to face my fear and sign up for all four sessions of FAST Track Communication and Public Speaking Workshops present- ed by award-winning marketer and professional public speaking coach, Nicole Pace-Addeo, M.A., hosted by CAI-NJ’s FAST Committee. During the workshops, attendees practiced impromp- tu and extemporaneous speaking. Impromptu speaking involves little to no preparation, like the Q&A portion of the Miss America pageant. Extemporaneous speaking involves some preparation and reference notes but relies mostly on the speaker’s knowledge of the topic. It takes more than just knowing your stuff to be a good speaker. Entrepreneur and business coach, Evan

Carmichael, offers the “7 C’s of Effective Communication,” which was reinforced throughout the four week program: Control – Control the conversation. When you feel the con- versation digressing, bring the discussion back to the topic. 1. Conversational – Turn down the technical. Keep the discus- sion light for people to easily understand your message. 2. Confident – Use your voice, body language and content to exude confidence. 3. Competent – Know what you’re talking about and be able to back it up. Practice and research goes a long way. 4. Calm – Control your emotions. 5. Clear – Clearly state your objectives. 6. Concise – Don’t bog down the listener with too many details. Ensure the listener gets the information they need but be brief.

CONT I NU E S ON PAGE 14

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FEAR... from page 13.

Your Body Your nonverbal communication is just as important as your verbal communication. Give special attention to your personal appearance; wrinkled shirts or something in your teeth can be distracting. Use movement and natural gestures to keep the audience’s attention. Have good posture and don’t fidget. If you are going to move in the space around you, do not turn your back on any of the audience members. It is also important to make eye contact with the audience. Remember to scan the whole audience when answering questions; do not focus your response at the person who asked the question. Your Content You should know your subject and know your audience. Preparation goes a long way. The Q&A time after a pre- sentation or during an interview can throw you some curve balls; try to think of questions that may come up and the appropriate responses before your presentation or meeting. This will help you appear to be an expert on the subject and may prevent stumbling to come up with an answer. CONT I NU E S ON PAGE 17

“Confident” and “competent” deserve the most focus because, in my opinion, when you master these two C’s, the other five are not as hard to achieve. During a speech, presentation, meeting, interview, etc. you should be confi- dent in both your verbal and nonverbal communication by focusing on the following. Your Voice We all can recall being in a presentation with a mono- tone speaker, but probably cannot recall what he or she was discussing. Use volume, pitch, rate and pauses to keep your discussion interesting and hold the listener’s attention. Avoid using “vocal fillers”, such as um, uh, like and so. These fillers become distracting to the audience; they will be too busy counting the number of times you’ve said um instead of absorbing to the valuable information you are trying to deliver. Practicing your presentation and slowing down your rate of speech can help to eliminate these vocal fillers.

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FEAR... from page 14.

Your Delivery Prepare an outline to keep you on track during a presentation or speech. Practice your presentation aloud, and if possible, in the space where you will be giving the presentation. Practicing aloud will allow you to refine your presentation for time and content as necessary, as well as help you to reduce those dread- ed vocal fillers. Practicing in the place you will be giving the presentation will allow you to become comfortable with using the space around you, as dis- cussed above.

“With all this information to remember, it’s hard to not let the nerves get the best of you.”

Sounds easy, right? With all this information to remember, it’s hard to not let the nerves get the best of you. Nicole taught us a few tricks to reframe our thinking about public speaking. She suggested breathing exercises and “planting an anchor” to slow our heart rate and get those nerves in check. Planting an anchor uses Pavlovian conditioning to associate calm memo-

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CONT I NU E S ON PAGE 58

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CAI-NJ held it’s 40th Anniversary Pre-Conference Networking Reception on Wednesday, October 17th at the Encore Event Center at iPlay America in Freehold, sponsored by Hill Wallack LLP. Guests enjoyed open bar, a delicious spread of food and music by our DJ. We proudly presented our 40th Anniversary video that featured those in CAI-NJ’s past and present talking about our successful history. Thank you to The Falcon Group who sponsored the Treasure Chest Contest. One lucky winner went home with $250 cash and $250 was donated to Adopt a Family! THANK YOU SPONSORS! SUPER SPONSOR

TREASURE CHEST SPONSOR The Falcon Group- Engineering, Architecture & Energy Consulting

SIGNATURE COCKTAIL SPONSOR FWH Associates, P.A. BEER KOOZIE SPONSOR Wilkin & Guttenplan, P.C.

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CAI-NJ held it’s 2018 Annual Conference and Expo on Thursday, October 18th at the Encore Event Center at iPlay America in Freehold. With record numbers, exhibitors and attendees participated in three education sessions on five topics and visited 167 booths at this beautiful new location. Five lucky winners went home with $1,000 each in the $5,000 cash drawing, including Lauren Corradino, McGovern Legal Services, LLC, Olga Crotti, Leisure Knoll at Manchester, Bradley Hager, Elite Landscaping & Construction, LLC, Mark Surks, Greenbriar at Whittingham, and Ryan Trembley, Click Pay! Congratulations to Eileen Szelewicki of FirstService Residential who played our primetime game and won dinner and tickets to a Broadway show!

SUPER SPONSOR

Thank You Sponsors!

Breakfast Buffet Sponsors Berman & Wright Architecture, Engineering & Planning, LLC mem property management co., inc. Lunch Buffet Sponsors Buckelew Frizzell & Crevina, LLP mem property management co., inc. Give-away Sponsors Denali Property Management, Inc.

Lanyard Sponsor McGovern Legal Services, LLC Conference Pen Sponsor Regal Restoration USA Aisle Sign Sponsors Accurate Reconstruction Amco Pest Solutions, Inc. Bell Roofing Contractors Denali Property Management, Inc. McGovern Legal Services, LLC Reino Paving, Inc. USI Insurance Services

Hilberg Contracting, LLC Jesan Construction and Maintenance Services MyPropertyBilling.com Technocality, Inc.

Primetime Game Sponsors Association Advisors of NJ Ansell Grimm & Aaron, PC Curcio Mirzaian Sirot, LLC Cutolo Barros, LLC

Swag Bag Sponsors ABDM Property Management Corp. Good Mowin’, Inc. mem property management co., inc. Preferred Community Management Services, Inc., AAMC Van Note-Harvey Associates, Inc.

Decoration Sponsors A+ Powerwashing Good Mowin’, Inc.

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2018 ULTIMATE PARTNERS

2018 Conference & Expo Committee Chair Cheryl Rhine, CIRMS Vice Chair

Jay Burak Members Joseph Bonafede Stacey Cadoff Jessica Kizmann, CPA Ellen Comiski Sudeep Das John Echelmeier Eric Frizzell, Esq. Eleni Giannikopoulos Tanya Jimenez Barbara Kelly Terry Kessler, Esq. Konrad Kurach Steve Lang Denise Mack Patricia McGlone, Esq. Carol Nickerson

Kevin Oliver Kelley Rojas Harriet Schwarzber, CMCA,AMS Lenny Stern Jackie Thermidor, CMCA Board Liaisons Donna Belkot Mohammed Salyani, CPA Staff Liaison Angela Kavanaugh

Best Use of Theme Winner!

City Fire Equipment COmpany, Inc.

Best Use of Theme Winner!

McGovern Legal Services, LLC

On Tuesday, October 30th the 2018 CAI-NJ Ultimate Partners hosted the ‘Managing Conflict: Strategies for Managers & Board Members’ at Encore Event Center at iPlay America in Freehold. Patricia McGinnis of Turning Point joined CAI-NJ for a two hour interactive workshop for association board members and community managers covering the topic of conflict and the different ways we approach conflict situations with others. A SPECIAL THANK YOU TO OUR 2018 CAI-NJ ULTIMATE PARTNERS!

NEW MEMBER BREAKFAST WELCOME!

@ 9am TUESDAY

CONCORDIA HOMEOWNERS ASSOCIATION 1 CLUBHOUSE DR MONROE TOWNSHIP NJ 08831

JANUARY 15 2019

FIND OUT HOW TO GET INVOLVED & MAXIMIZE YOUR MEMBERSHIP BENEFITS MEET OTHER MEMBERS & CAI-NJ STAFF HOT BREAKFAST WILL BE SERVED... SEE YOU THERE!*

*EXCLUSIVELY FOR 2018 NEW CAI-NJ MEMBERS

CONSTRUCTION MANAGEMENT CRASH COURSE By Jennifer Nevins, DW Smith Associates, LLC

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A fter recently taking the CMCA exam, I understand in greater detail than ever before the depth of knowl- edge required by property managers to perform their jobs. I utilized experience gained from a construction management course taken at NJIT with current practices from my firm to provide a Construction Management Crash Course that would empower Property Managers to work with their Engineering Professionals, to feel comfortable asking questions, and most importantly — to be abundantly confident as they interact with their board members during capital improvement projects. The intention of this course was to review the nuances of reading plan specifications, to understand the value of a bid package, to know what to look for in a qualified contractor, and to better understand contractual transfer of liability.

Property managers often walk their sites and are very familiar with what they can observe at eye level. However, they often do not get a chance to observe issues that may compromise their community’s roofs. This crash course focused on a sample roofing project for that exact reason.

So, how does an engi- neering team get involved with a community’s roof- ing project? Generally, it’s for one of two reasons – either the roof has reached the end of its useful life, or significant leaks and other issues have been

“So, how does an engineering team get involved with a community’s roofing project?”

reported by homeowners. When the engineering team is called, the initial effort includes an inspection and condition CONT I NU E S ON PAGE 32

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Protecting your largest investment and your peace of mind for years to come?

Challenge accepted.

Secure your community’s future with national resources and local expertise.

Equipping your association with the right tools to govern fairly, budget responsibly, and keep the community beautiful protects, and even raises, the value of your largest investment – your home.

It takes more than just a provider to deliver the core services and customized solutions necessary to keep a community functioning at the highest level – it takes an experienced partner. Associa’s national resources and local expertise have uniquely positioned us to help you accomplish your community’s goals. Top-tier management, bulletproof finances, comprehensive maintenance and a customizable menu of additional services ensure your community thrives, and our local, qualified team members are committed to being your trusted advisors every step of the way. You deserve a team that has seen it all and is ready to help your community achieve its vision. Associa is up for the challenge.

CONTACT US TODAY!

Associa Community Management Corp. 55 Lane Road, Suite 440 Fairfield, NJ 07004 973.773.6262 | www.communityservices.com

Associa Mid-Atlantic 14000 Horizon Way, Suite 200 Mt. Laurel, NJ 08054 888.884.8490 | www.associamidatlantic.com

CRASH COURSE... from page 30.

dishes, etc. that are possible sources of water infiltration. They will also look at the condition of prior roof repairs, issues with flashing, drip edges, under- sized gutters, etc. The engineering team will prepare an inspection report which will detail each of these issues and photographs will be included for documentation. A prioritization report will accompany the inspection report

(if requested) and will further detail the condition of the roofs on each building with specific notes and a priority num- bering system. This prioritization is often requested when a roofing project will span multiple years and the association requests the engineering team to identify and prioritize the buildings, listing those with the greatest need first. Once the inspection is complete, the engineer has the basis to pre- pare the drawing specification. The drawing specification shows the exact replacement or repair to be per-

HML-4337 CAI Dec 2013_1/2 pg vertical 11/22/13 10:48 AM Page 1 assessment. Common observations would include the condition of roof shingles and any aggregate loss, any undersized chimney chase caps or chimney crickets, all roof penetrations including exposed nail heads, pipe boots, skylights, solar panels, satellite

Keep your Association sharp – in all seasons.

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formed, and the exact materials to be used to obtain the appropriate war- ranty. It is a standard to be followed by the contractor selected to perform the work. The design specification will include, among other things, a key map showing the project site, a vicinity map showing the site and the surrounding area, a full summary of work describing the means and meth- ods for the remediation, and general notes that define standard procedures “Once the inspection is complete, the engineer has the basis to prepare the drawing specification.”

Value–Experience–Quality Being prepared and responsive is what distinguishes our firm. We strive to solve the problem–resolve the issue and make life easier for our Associations and their property managers. Hueston McNulty, P.C. Association General Counsel and Experienced Trial Attorneys Samuel J. McNulty, Esq. smcnulty@huestonmcnulty.com /www.huestonmcnulty.com

Tel: 973-377-0200 / Fax: 973-377-6328 Offices: Florham Park, NJ; Toms River, NJ; Blue Bell, PA; and New York, NY

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to be followed by the contractor. The design specification will document each building type and will identify every construction detail to be fol- lowed by the contractor. Once the design specification is complete, a bid package is then pre- pared for contractor responses. This document describes the design spec- ification in written form, and includes the following: A general overview of the project, contractor bid require- ments, contractor qualifications (they must be a trained/certified installer for the products being proposed), the sum- mary of work (with the exact wording from the design specification), contrac- tor information (to include recent similar work and average yearly volume of work), base bid response (generally tied to the phased prioritization of roofing), optional bid pricing (for typical options, to avoid any undue negotiation after the project has begun), anticipated permit fees, the contractor’s timeline to com- plete the work and general conditions (including the rules and regulations of governing agencies, safety provisions at the project site, indemnity & insurance language, etc.) A bid summary spread- sheet is then provided which allows for an “apples to apples” comparison from contractor bid responses. At this point, interviews are normally held to allow the association’s board to select the contractor to perform the work. So, how are the contractors quali- fied to receive the design specifica- tion and bid package? Engineering Professionals all have a process by which they qualify contractors. This is a process we do not take lightly. Before the contractors are asked to CONT I NU E S ON PAGE 34

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CRASH COURSE... from page 33.

interview with our whole engineering/ construction management team, they must provide referrals and recommen- dations for similar work. During the interview they are asked about their general practices, years in business, What does contractual transfer of liability mean?

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We’ve got you covered! SPECIALIZING IN CONDOMINIUM AND TOWN HOME COMMUNITIES... gutters • Leaders • gutter guards CALL TOLL-FREE 877-833-8844 Fax: 732-833-8008 E-mail: njguttermaster@optonline.net FRIENDS & MEMBERS OF:

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prior community association work, whether they are a certified installer, how they handle subcontracted work, how they manage supervision of the work, the geographic area they ser- vice, etc. It is critically important that the contractor be responsive and be able to provide quality service in the timeline required. What does contractual transfer of liability mean? Contractual transfer of liability is when you enter into a contract that will transfer the community association’s legal responsibility for any loss. Why does this matter? It matters because the preparer of the specifica- tion or bid document is liable for the method of repair or replacement pre- scribed – whether it is the property man- ager, the contractor or the engineering professional. This concept continues to apply to inspection oversight for the contracted work. The engineering team provides oversight throughout the con- struction process to review for general conformance to the design specifica- tion. They will attend preconstruction meetings, evaluate the progress of the work, prepare reports, prepare punch lists, inventory additional materials used beyond the base bid, and approve contractor invoices. In closing, the goal of this course was to empower the property man- ager to feel comfortable with a set of plan specifications, to understand why a bid package is important, to edu- cate their boards on the importance of utilizing a qualified contractor, and most importantly — to make sure they do not make decisions that transfers liability to them and their management company. Please remember to utilize your professionals as a resource! n

Tavarious Butts, VP, Relationship Manager 703-284-0561 • Tavarious.Butts@BBandT.com

Branch Banking and Trust Company is a Member FDIC and an Equal Housing Lender. © 2018, Branch Banking and Trust Company. All rights reserved.

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2019 Annual Awards Dinner CALL FOR NOMINATIONS NOW OPEN!

Deadline to submit nominations is Friday, January 4, 2019 Each year, theNew Jersey chapter of Community Associations Institute celebrates excellence in the industry during the Annual Awards Dinner. There is no limit to the number of nominations a person can submit, and self-nominations are welcome. Award winners will be contacted directly by CAI-NJ staff if they are selected.

Nominations are now open for the following categories: • CAI-NJ COMMITTEE CHAIR OF THE YEAR • CAI-NJ COMMITTEE OF THE YEAR • CANDICE BLADT COMMUNITY MANAGER OF THE YEAR • COMMUNITY ASSOCIATION BOARD OF THE YEAR • OUTSTANDING YOUNG PROFESSIONAL OF THE YEAR

GENERAL RULES: 1. Nominees must be a CAI-NJ member in good standing. (Please contact the CAI-NJ office to confirm) 2. You must be a CAI-NJ member to submit a nomination. 3. Nominations must be completed in accordance to the requirements listed in the following pages required by each category. 4. All nominations must be received by CAI-NJ no later than Friday, January 4, 2019. 5. All information requested must be completely filled out to be accepted as a nomination. Nomination packets can be submitted the following ways:

• Electronically filed on CAI-NJ website: www.cainj.org

• Emailed to info@cainj.org • Faxed to 609-588-0040 • Mailed to CAI-NJ, 500 Harding Road, Freehold, NJ 07728, Attn: Awards Nominations

Questions? Contact CAI-NJ at info@cainj.org or 609.588.0030.

Please provide your contact information for your nominations.

Name:_____________________Company/Community:______________________ Phone:___________________ Email: _________________________________