CAI-NJ May 2021

RFP... from page 24.

can then be included in your RFP scope. Within your scope, you can state that proper notification to the homeowners is the responsibility of the contractor and request that the notifications be copied to management, so that you

can also inform the homeowners via email blast and update your board in your management report. You should also note that cleanup should be per- formed at the end of each workday. If you have restrictions on workdays and work times, those items should also be spelled out in your scope (Example: Monday-Friday 8am to 5pm or dusk). 8. Terms & Conditions: This section of the RPF indicates that the bidders need to carefully examine the site and all conditions related to the proposed work. By submitting their estimate, they are confirming that they understand the project. • Let the bidders know that prices should include the cost of materials and disposal, labor, supervision, and all equipment necessary to complete the job. • Should the bidders find any discrep- ancies within the scope of work, they need to bring this to man- agement’s attention immediately, so that you have ample time to notify the other bidders of this potential change to the scope. You should include a deadline for discrepancies (Example: discrepancies should be indicated to management no more than 5 days prior to proposal submis- sion deadline). A significant change to the scope may require that you extend the bid due date, so that everyone has a chance to change their proposals accordingly. • Change orders are never fun but can be inevitable, so it is best to set forth the guidelines for change orders in the Terms & Conditions section. Example: “It’s possible that change orders for additional work

friendly & will allow you to mark up the screen shot with a legend showing street names, etc. Google Earth will convert the screen shot to an Adobe PDF or .JPG which

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Taylor Management Company has been managing community associations for decades. We have been recognized by the Community Associations Institute (CAI) as an Accredited Association Management Company (AAMC) and by the Institute of Real Estate Management (IREM) as an Accredited Management Organization (AMO). These designations are accorded for the highest level of ethics and professional management in the industry.

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