August 2025

GOVERNANCE... from page 36.

in-person, by ballot, or by proxy, depending on your bylaws. If not enough owners show up (in-person, by ballot, or by proxy), the meeting can’t officially proceed. • Executive Meetings (Executive sessions, work sessions, etc.) are private meetings of the board, no homeowners allowed. These are used to discuss confidential topics like delinquencies, personnel matters, legal issues, or contracts in negotiation. Quorum rules are the same as for board meetings, but the subject matter stays behind Pro tip: If the words, “We can’t do anything without quo rum” are said more than once per meeting, you’re in HOA limbo, so bring snacks. People are said to be 47% more cooperative when fed. 4. Budgeting & Assessments: (Not a Scam, I Promise) Assessments aren’t optional. They fund landscaping, snow removal, roof repairs, and those newsletters no one reads. Boards are legally obligated to create an annual closed doors (and hopefully, off Facebook). *Minutes are a must at all of these meetings.

toward quorum (typically a majority of the board). Owners can usually attend and observe, but only the board votes. Q&A is at the discretion of the board. • Annual Homeowner Meetings are for all homeowners. This is when elections are held, updates are shared, and reports are presented. Quorum is based on the total number of owners required to be represented either

“Bring snacks. People are 47% more cooperative when fed.”

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AUGUST 2025